Applicant Privacy Notice - Cohere
Summary
Cohere's Applicant Privacy Notice, last updated June 2, 2026, details how the company and its affiliates collect, use, and process personal information from job applicants. This includes data gathered through recruitment platforms like Ashby, third-party recruiters, and talent sourcing platforms. Cohere Inc., headquartered in Toronto, Canada, generally acts as the data controller. The notice outlines categories of collected data, such as identifiers, application details, professional history, and background check data, sourced from applicants, recruiters, LinkedIn, and public platforms. It explains how this information is used for application processing, evaluating qualifications, improving recruitment, conducting background checks, protecting legal rights, and complying with regulations, including the use of AI/ML for initial screening. The notice also covers data disclosure to affiliates, vendors, Employers of Record, and legal authorities, along with safeguards, retention policies, international data transfers to Canada and the United States, and applicant rights, including specific addenda for EU/UK and California residents.
Key takeaway
For job applicants considering opportunities with Cohere, carefully review the Applicant Privacy Notice to understand how your personal data is collected, processed, and retained. Be aware that AI/ML tools assist initial application screening, but human recruiters make final decisions. If you reside in the EU/UK or California, consult the specific addenda for your enhanced data protection rights, including options to withdraw consent or request data deletion. Proactively manage your privacy by contacting Cohere's Privacy Office with any questions or to exercise your rights.
Key insights
Cohere's Applicant Privacy Notice details global personal data processing, AI use in recruitment, and applicant rights across jurisdictions.
Principles
- Data controller is Cohere Inc. (Canada).
- AI/ML tools assist, not decide, hiring.
- Consent is key for future opportunities.
Method
Cohere collects applicant data directly and from third parties, uses AI for initial screening, and human recruiters make final decisions, adhering to specific retention and disclosure policies.
In practice
- Review jurisdiction-specific privacy rights.
- Opt-out from third-party talent sourcing.
- Contact privacy office for data requests.
Topics
- Applicant Privacy Notice
- Data Protection Rights
- AI Recruitment Screening
- International Data Transfer
- GDPR Compliance
- CCPA Compliance
Best for: Legal Professional, HR Professional, Policy Maker
Related on AIssential
Editorial summary, takeaway, and curation by AIssential. Original article published by cohere.com via Google News.